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Office Supervisor

Date: Jul 20, 2022

Location: Austin, Texas, US

Company: Worldwide Flight Services, Inc.

Come make a difference and join our winning team in Austin, TX. WFS is one of the world's leading ground handling organizations, providing high quality cargo, passenger, premium, ramp, baggage and technical services across a network spanning over 170 locations in more than 22 countries on five continents.

 

We are looking for an Administrative Office Supervisor with an enthusiastic attitude for our operation in Austin, TX. You will perform a variety of administrative and supervisory tasks. Duties of the Administrative Supervisor include providing direct support to the General Manager, Shift managers and station employees, assisting in daily office needs and managing our location’s general administrative activities.

 

Responsibilities:

· Guide and lead the site admin coordinator function

· Write and distribute email, correspondence memos, letters, faxes and forms.

· Update and maintain office policies and procedures.

· Assist in the preparation/submission of regularly scheduled reports.

· The point of contact for office admins, internal and external customers.

· Provides support to Payroll Dept. with Time & Attendance.  Review time clock of weekly punches and approved edits to the time cards; Uploads hours file to payroll for processing.

· Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.

· Supervise the completion of the hiring process, onboarding and scheduling new hires for training classes. 

· Maintains employee personnel files - HRIS database records and process paperwork for new hires, terminations and other status changes.

· Performs other related duties as required and assigned.

 

Requirements:

· 1-2 years of administrative supervisory experience in an HR setting

· Knowledge of office management systems and procedures

· Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Experience in managing multiple priorities, administrative coordination, and logistics

· Strong organizational skills with the ability to multi-task

· Associates degree; preferred but not required

 

Shift: Monday – Friday 8am to 5pm (weekend availability)

Pay rate: $24/Hour