Proposal Writer

About WFS

Join our Worldwide Flight Services and Oxford family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely.  We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents.  Are you ready to take off on your next career with us?

Job Summary

Experienced Proposal Writer to support business development efforts for airport operations and maintenance contracts. The role focuses on developing compliant, compelling, and competitive responses to Requests for Proposals (RFPs), RFQs, and related solicitations from airport authorities, airlines, and government entities. Primary service areas include baggage handling systems (BHS), passenger boarding bridges (PBB), ramp operations & maintenance (O&M), and ground support equipment (GSE) services. The ideal candidate will translate operational expertise, technical approaches, staffing plans, and past performance into clear, persuasive narratives that align with evaluation criteria and win themes.

Salary: 60k to 80k

Opportunity to grow with this role!

Responsibilities

• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation factors, instructions, and compliance elements; develop and maintain compliance matrices and annotated outlines.
• Lead or support the full proposal lifecycle: kick-off, strategy sessions, content planning, drafting, internal reviews (color team reviews), production, and submission.
• Write, edit, and refine proposal sections including executive summaries, technical approaches, management and quality plans, staffing and organizational plans, transition plans, past performance narratives, and resumes.
• Collaborate closely with subject matter experts (operations, engineering, safety, HR, finance), capture managers, and business development leadership to gather accurate inputs and shape win themes
• Ensure 100% compliance with solicitation requirements, formatting standards, page limits, and branding guidelines while producing professional, high-quality documents.
• Maintain and improve reusable content libraries, past performance databases, and boilerplate materials.
• Support post-submission activities, including clarifications, BAFO responses, and oral presentation preparation as needed.
• Track deadlines, manage version control, and coordinate multi-stakeholder inputs under tight timelines typical of airport authority procurements.

Minimum Requirements

• 3–5+ years of professional proposal writing or technical writing experience, preferably supporting public-sector, municipal, or government contracts.
• Demonstrated ability to produce clear, concise, persuasive, and compliant proposal content under deadline pressure.
• Strong understanding of RFP response processes, compliance matrices, and evaluation criteria.
• Excellent writing, editing, proofreading, and organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools (SharePoint, Adobe Acrobat, etc.). Experience with proposal management software is a plus.
• Ability to quickly learn technical and operational subject matter (airport systems, maintenance practices, staffing models, safety/regulatory requirements) and translate it into accessible narrative

Preferred Skills

• Bachelor's degree in English, Communications, Journalism, Business, Technical Writing, or a related field (or equivalent professional experience).
• Familiarity with Shipley or similar proposal development methodologies.

Physical Requirements/Working Conditions

This role requires the ability to remain in a stationary position for extended periods, operate a computer and office equipment, communicate effectively, and occasionally move items up to 20 pounds. Mainly sitting at a computer, minimal travel (overnight for airport meetings, conferences), walking airports on tours for 1-3 hours once or twice monthly. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Perks & Benefits

• Want your pay in advance?  Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition?  On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care?   Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life?  Wellness Programs offered to all employees!
• Want to invest in your future?  401k program offered!
• Looking to grow and have a career with us?  Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.