Sr Time & Attendance System Administrator

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely.  We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents.  Are you ready to take off on your next career with us?

Job Summary

The Senior Time & Attendance System Administrator is responsible for the administration, configuration, maintenance, and optimization of the organization's timekeeping and workforce management systems. This role ensures the accurate application of pay rules, accrual policies, scheduling practices, employee security access, and system integrations across Payroll, HRIS, and time clock platforms.

Serving as a key liaison between Human Resources, Payroll, Information Technology, and Operations, the administrator ensures the timekeeping environment accurately supports company policies, labor regulations, collective bargaining agreements, and operational requirements while delivering a reliable and user-friendly experience for employees and managers.

Responsibilities

• Configure and maintain the time and attendance system (e.g., UKG Pro/Dimensions, Kronos Workforce Central, ADP, Workday Time Tracking, Dayforce), including pay rules, work rules, overtime and premium rules, accrual profiles, holidays, schedules, and shift patterns.
• Ensure system functionality, troubleshooting issues, and identify opportunities for enhancements.
• Provide training to employees and stakeholders to support effective system utilization.
• Ensure compliance with federal, state, and local labor laws related to timekeeping and attendance.
• Translate company policies and collective bargaining agreements into accurate system rules.
• Regularly review practices and policies for alignment with regulatory requirements and promptly address any discrepancies or violations.
• Support IT team in the planning, testing, and implementing system upgrades, patches, new modules, vendor releases, including regression testing and change documentation.
• Provide second-level support for timekeeping issues escalated by users, payroll, compensation, HRIS and manage vendor support tickets when needed.
• Run audits to identify configuration errors, calculation discrepancies, or process gaps.
• Lead or support projects such as new site rollouts, acquisitions, policy changes, and system implementation or migrations.
• Support compliance with wage and hour laws, internal controls, and assist with internal and external audits.

Minimum Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field preferred. A combination of education and relevant work experience considered in lieu of degree.
  
• Minimum of 5 years of experience in administering an enterprise time and attendance or workforce management system.
• Hands on experience configuring pay rules, accruals, schedules, and security profiles.
• Understanding of payroll processes and how time data flows into payroll
• Working knowledge of federal, state, and local labor laws related to timekeeping and attendance practices (e.g FLSA, state overtime and break rules)
• Strong written and verbal communication skills, with the ability to effectively interact across all levels of the organization
• Demonstrated ability to manage and lead projects, including prioritization and execution of multiple initiatives
• Proficiency in Microsoft Office Suite, including advanced Excel skills (e.g., pivot tables, VLOOKUPs) with experience working with large data sets.
• Experience with SQL, report writers, or reporting tools (e.g. Crystal Reports, Power BI)
• Experience with timekeeping systems, payroll platforms, and HRIS applications (UKG, Kronos, Ultimate, ADP, SAP SuccessFactors)

Physical Requirements/Working Conditions

• Ability to perform the essential functions of the position in office, remote, and operational environments, with or without reasonable accommodation.
• Ability to regularly use standard office technology, including computers, phones, and virtual collaboration platforms.
• Ability to communicate effectively, both verbally and in writing, with individuals and groups in virtual and in-person environments.
• Some domestic travel may be required on an as-needed basis to support business needs, system implementations, project activities, and stakeholder meetings.
• Ability to work in and move throughout office, airport, and operational environments as necessary to perform the essential functions of the position, with or without reasonable accommodation.

Perks & Benefits

• Want your pay in advance?  Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition?  On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care?   Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life?  Wellness Programs offered to all employees!
• Want to invest in your future?  401k program offered!
• Looking to grow and have a career with us?  Opportunity for Internal Mobility and transfers available!