Procurement Administrator

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely.  We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents.  Are you ready to take off on your next career with us?

Job Summary

The Procurement Administrator will play a vital role in supporting the procurement process by assisting the Buying team with sourcing suppliers, managing supply orders, and ensuring timely delivery of goods and services.

Responsibilities

• Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and assist in setting suppliers up in SAP. Maintain a comprehensive approved supplier database.
• Order Processing: Assist in the creation and processing of supply orders. Review supply orders for accuracy and completeness. Track and monitor order status to ensure timely delivery and communicate to the field.
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors and WFS station management.
• Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping: Maintain accurate procurement records, including capex orders and contracts. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.
• Compliance and Policy Adherence: Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and industry best practices.
• Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
• Administrative Support: Provide administrative support to the procurement team as required. Communication with the field, assist with correspondence, place orders with suppliers, etc.

Minimum Requirements

• Associate's degree in business, Supply Chain Management, or a related field preferred (or equivalent work experience)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong analytical and problem-solving skills
• Integrity and ethical behavior in handling sensitive procurement information
• Excellent communication and negotiation abilities
• Attention to detail and a high level of accuracy
• Ability to work independently and as part of a team
• Strong organizational and time-management skills 

Preferred Skills

• Proven experience as a procurement assistant or in a similar role
• Familiarity with procurement software and tools
• Knowledge of procurement regulations and best practices
• Willingness to learn and adapt to changing procurement processes 

Physical Requirements/Working Conditions

• Standard office environment

Perks & Benefits

• Want your pay in advance?  Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition?  On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care?   Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life?  Wellness Programs offered to all employees!
• Want to invest in your future?  401k program offered!
• Looking to grow and have a career with us?  Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.