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Administrative Assistant

Date: Nov 24, 2022

Location: Miami, Florida, US

Company: Worldwide Flight Services, Inc.

At WFS, as our ground handling business has continued to grow year-on-year all over the world, we have never lost sight on one important fact; it’s not the biggest that succeed, it’s the best.  We are proud to work with more than 270 major airlines and airports globally that put their trust in WFS every day.

 

Summary:

This position supports the many administrative tasks of the respective WFS Express; assists in the scheduling of appointments and coordinates activities for WFS management personnel; types department materials, and relieves corporate officials of clerical work and minor administrative and business detail by performing the following duties:

 

Essential Duties and Responsibilities:

  • Composes and types routine correspondence.
  • Provides administrative support to business leaders across the organization.
  • Answers, routes, and screens telephone calls to appropriate individuals.
  • Greets walk-in traffic and scheduled visitors and escorts to the appropriate area or person.
  • Makes copies of correspondence or other printed materials.
  • Orders and maintains supplies, and arranges for office equipment maintenance.
  • Provides customer billing support and weekly stats support.
  • Provides support to Payroll Department with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing.  Enters new employees into the time clock and advises of any punch issues.
  • Assist with coordinating benefit enrollment periods and distribution of all communications.
  • Monitor uniform distribution and inventories.
  • Participate in any related special projects or tasks that may arise.
  • Provides support to the Corporate Human Resources department.
  • Responsible for the process of onboarding new employees.

 

Requirements:

  • 1+  year of administrative experience in an office setting.
  • Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
  • Ability to work both independently and in a collaborative environment.
  • Attention to detail and exceptional organizational and time management skills.
  • Ability to prioritize and meet time sensitive deadlines.
  • Excellent verbal and written communication skills.
  • Strong computer skills; Proficient in MS Office applications; Strong knowledge in Excel.
  • Must be Bilinguel English & Spanish