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FACILITY ADMINISTRATIVE ASSISTANT Office (1601)

Date: Jan 10, 2023

Location: Miami, Florida, US

Company: Worldwide Flight Services, Inc.

The Administrative Assistant provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

 

• Reads and routes incoming mail.
• Composes and types routine correspondence. Compiles information for correspondence to be answered by supervisor or manager.
• Files paperwork, mail, correspondence and other records.
• Routes call to appropriate party and places outgoing calls.
• Schedules appointments, conference rooms, and meetings.
• Provides employee time and attendance monitoring.
• Greets visitors, ascertains nature of business, and escorts visitors to appropriate person.
• Prepares and types reports.
• Makes copies of correspondence or other printed matter.
• Prepares outgoing mail or packages, orders and maintains supplies.
• Responsible for ordering food for special meetings and maintenance of kitchen, conference room and copy/supply room.
• Comply with all WFS safety and security policies and procedures, and all air carrier TSA Security Programs. Never participate in fraudulent activities with regard to safety and security.
• Remain aware of WFS staff, contractors, and visitors’ activities. Report security breaches, suspicious occurrences, or non-compliances with security processes or procedures, including access controls, badging, and security screening to the Manager or through the WFS reporting system, Pulse, or through the Company “See Something, Say Something” Program.
REQUIREMENTS
 Must be at least 18 years of age.
 High school diploma or GED preferred.
 Typing skills and PC knowledge.
 Valid drivers’ license.
 Ability to work rotating shifts including weekends (i.e. Friday, Saturday and Sunday), holidays, and days off.
 Ability to read, write, fluently speak and understand the English language.