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Airport Facility Administrative Assistant SAN

Date: Jan 28, 2023

Location: San Diego, California, US

Company: Worldwide Flight Services, Inc.

Join our WFS team at the San Diego Airport! Pay starting at $19.00 an hour

The administrative assistant is an important role * Apply today


This position supports the many administrative tasks of the respective WFS Operating Unit; assists in the scheduling of appointments and coordinates activities for WFS management personnel; types department materials, and relieves corporate officials of clerical work and minor administrative and business detail by performing the following duties: 

Essential Duties and Responsibilities: 

  • Reads and routes incoming mail to appropriate individual. 
  • Assists with payroll. 
  • Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. 
  • Prepares cash deposits, where applicable. 
  • Composes and types routine correspondence. 
  • Answers, routes and screens telephone calls to appropriate individuals. 
  • Greets visitors and escorts to appropriate area or person. 
  • Makes copies of correspondence or other printed materials. 
  • Orders and maintains supplies, and arranges for office equipment maintenance. 
  • Provides customer billing support and weekly stats support. 
  • Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards. Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues. 
  • May assist with building operational schedules 
  • Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems. 
  • Assist with coordinating benefit enrollment periods and distribution of all communications. 
  • Monitor uniform distribution and inventories. 
  • Answers, routes and screens telephone calls to appropriate individuals. 
  • Participate in any related special projects or tasks that may arise. 
  • Supports recruiting and onboarding efforts by assisting with interviews, coordinating events, tracking pre-employment statuses and updating tracking reports as needed. 

We look forward to hearing from you!