Onboarding & Compliance Specialist

About WFS

Worldwide Flight Services (WFS), a member of the SATS Group, is a global leader in air freight logistics and ground handling services. As part of the SATS-WFS Group, we employ over 46,000 people and serve more than 270 customers across a global network of over 210 cargo and ground handling stations in 24 countries. With 40 years of experience in aviation-related handling services, WFS is proud to deliver reliable, efficient, and safe logistics solutions while maintaining the highest safety and security standards in the industry.

Job Summary

We are seeking a detail-oriented Onboarding & Compliance Specialist to join our high-energy, fast-paced hiring and onboarding team. This role is critical in ensuring new hires complete all pre-employment requirements and are fully prepared to begin their journey with WFS. The ideal candidate will be organized, people-focused, and capable of balancing multiple priorities in a compliance-driven environment.

You’ll serve as the primary liaison between WFS and the Airport Authority for badging and background checks, while also working closely with recruiting, training, and facilities teams to ensure a seamless onboarding experience for all new hires.

Responsibilities

• Act as the Badging Signatory, serving as the primary liaison between the station and Airport Authority for scheduling and tracking badging appointments.
• Assist with TSA-mandated audits, including annual, biannual, and unannounced random inspections.
• Ensure new hires complete all pre-employment requirements, including background checks, drug screenings, and I-9 documentation.
• Track in detail new hire progress to ensure all pre-employment activities have been completed in a timely manner to ensure a smooth hiring process.
• Initiate and manage virtual job offers for the Express Line of Business.
• Communicate onboarding steps to new hires and serve as their point of contact throughout the process.
• Coordinate with Recruiting, Operations, and Training teams to ensure all hires are prepared for day one.
• Provide direction to new hires on accessing resources related to benefits, payroll, training, etc.

Minimum Requirements

• Minimum 2 years’ experience in a compliance-related or HR support role
• Experience with HRIS/ATS systems, SAP SuccessFactors a plus
• I-9 and onboarding/new hire experience
• Strong attention to detail and time management skills
• Working knowledge of labor legislation and compliance procedures
• Clear and professional written and verbal communication skills
• Positive, welcoming attitude and strong team spirit
• Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced deadline-driven environment
• Strong understanding of computer systems and excel requirements is preferred

Preferred Skills

• Associate’s degree in Human Resources or related field
• Intermediate proficiency in Microsoft Excel
• Experience with onboarding in a large or complex organization
• Strong analytical and metric-driven mindset

Physical Requirements/Working Conditions

• This is an in-office role, 5 days/week
• Ability to remain seated or standing for extended periods
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Ability to lift and carry objects up to 20 lbs
• Office environment with daily travel to airport offices
• Must maintain punctual and consistent attendance  

Perks & Benefits

• Want your pay in advance?  Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition?  On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care?   Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life?  Wellness Programs offered to all employees!
• Want to invest in your future?  401k program offered with company match!
• Looking to grow and have a career with us?  Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.